Compliance

Compliance that finds problems before the examiner does

From reactive to proactive. Automated KYC monitoring, document review, and website surveillance for CIRO-regulated dealers.

Advertising checks

Document workflow stages

30/60/90

KYC expiry views

Weekly

Website re-scan cadence

The three compliance problems Hanna solves

Problem 1: You find out about compliance issues too late

Expired KYC discovered during an examination. An advisor's website with an outdated MFDA reference found during a random review. A document stuck in branch review for 47 days without anyone noticing the SLA breach. Hanna puts all of it in front of you before it becomes an examination finding.

Problem 2: Document pre-check is still done by humans reading every file

Your team keeps checking the same issues by hand: outdated regulatory references, missing compensation disclosures, incomplete complaint escalation paths, and wrong advisor titles. Hanna reads the full document, pulls the problematic text, cites the rule, and tells the reviewer what needs to change.

Problem 3: Website and social media advertising is unmonitorable at scale

You may have 200 advisors and hundreds of monitored pages across websites, LinkedIn, Facebook, and other channels. Hanna crawls them on a schedule, captures timestamped screenshots, and surfaces new issues before they become examination findings.

What Hanna checks

Twenty-five CIRO advertising checks, organized the way compliance teams think about them

Identification: dealer name, CIRO membership, updated regulatory references, advisor-dealer relationship

Titles: unapproved designations for MFD dealing representatives

Performance: guarantee language, cherry-picked returns, future performance implications, missing prospectus disclaimers

Testimonials: client testimonials about investment performance

Misleading content: exaggerated claims, misleading comparisons, missing risk disclosure

Social media: profile identification and content shared without dealer context

Website requirements: complaint information, privacy policy, registration verification

Language and scope: Quebec French requirement and insurance versus investment scope distinction

Operating modules

One compliance environment instead of scattered follow-up

KYC monitoring

Every active client visible in one view - current, expiring in 30, 60, or 90 days, or expired. Filterable by dealer and advisor so the work can be routed early.

Document workflow

Submitted -> automated pre-check -> branch review -> compliance review -> approved. Every stage tracked with SLA timers and clear responsibility.

Website and social monitoring

Add an advisor URL, let Hanna crawl it, capture the page, and evaluate it against CIRO advertising rules on the schedule you choose.

Examination readiness

A scoreboard that shows exactly where the firm stands against examination criteria. Green, amber, red. No surprises on examination day.

Compliance bands

Green, amber, red - so a wall of records becomes a short list of what to do first

Hanna does not just list every client and document. It classifies them, so the work sorts itself by urgency.

KYC expiry bands

Every active client lands in current, expiring in 30 / 60 / 90 days, or expired - filterable by dealer and advisor so the renewals get routed before the examiner asks.

Examination scoreboard

Each examination criterion shows green, amber, or red at the firm and dealer level. You see exactly where you stand before examination day, not during it.

Account liveness

A classifier separates active, residual, and dormant/ghost accounts so dead books do not inflate KYC workload or distort the numbers. The threshold is a dial, not a guess.

Suitability exceptions

The CFR review rolls up firm-wide: clients holding unsuitable, over-priced, or conflicted products surface as a red band the team can clear.